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Privacy Policy

Last updated: September 16, 2025

 

At Vinci STEAM Educations ("Vinci," "we," "our," or "us"), our highest priority is the privacy and security of your personal information. This privacy policy describes the information we collect and how we use it. By accessing any portion of the www.vincisteam.com, www.vincisteamedu.com, and www.vincirobotics.org website, including subdomains, public-facing, and personalized content (collectively, the "Site"), you consent to our privacy policy.​

You can visit the Site without telling us whom you are or revealing any personal information about yourself. If you visit our Site, we may track your visit for trends and statistics, but you will remain anonymous unless you tell us who you are. Once you choose to give us your personal information, you are not anonymous to us.

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Information collected by the Site​

Our websites may use cookies and collect IP access logs (an IP address is a number that can uniquely identify a specific computer or device on the internet). We use analysis software to look at IP addresses and cookies for the purpose of enhancing your experience and improving our services.

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Use of Cookies​

Cookies are alphanumeric identifiers that we transfer to your computer through your Web browser. Cookies allow us to enhance and personalize your online browsing and shopping experience. For example, we use cookies to:

  • Recognize you when you return to the Site

  • Analyze visitor behavior​

Many browsers will tell you how to prevent your browser from accepting new cookies, how to have the browser notify you when you are to receive a new cookie, or how to disable cookies altogether. Some of the web pages on the Site do require cookies to function correctly, so we recommend that you leave them turned on. However, you may delete them after you leave the site.​

The use of cookies by our partners, affiliates, tracking utility company, service providers is not covered by our privacy statement. We do not have access or control over these cookies. Our partners, affiliates, tracking utility company, service providers use session ID cookies to analyze website statistics, performance, and monitor traffic to and from its websites.

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Website Tracking Metrics​

We use third-party tracking-utility partners to gather information automatically, including internet protocol (IP) addresses, browser type, internet service provider (ISP), referring/exit pages, operating system, date/time stamp, and clickstream data. This information does not identify users, and we store it in log files. We use this information to analyze trends, administer the Site, track users’ movements around the Site and gather demographic information about our user base.

 

Information You Give Us​​

We do not collect any personal information about you unless you voluntarily submit the information to us. When you access the Services, the Site's registration process will require you to provide certain information. Additionally, registrations converted from online, or in-person classes may have additional information collected during those classes. Certain services such as online lessons and on-site lessons require contact information such as email, telephone, and personal information (e.g., name, address, age, school) information. We do not store payment information on this site.

 

Student Information & Health Collection

For enrollment we collect limited safety and readiness information via a secure form.

Required categories (as applicable): 

(a) student identity and basic demographics; (b) parent/guardian primary and secondary emergency contacts; (c) authorized pick‑up individuals (with relationship and contact); (d) allergies (food, environmental, material, medication); (e) medical conditions, health considerations, activity restrictions, assistive devices; (f) recent relevant injuries or surgeries; (g) physician or clinic contact (optional if local emergency services are used by default); (h) health documentation upload (e.g., recent Physical Examination or equivalent if required by law, venue, competition, or insurance standards); (i) any mandated health action plan (e.g., EpiPen, inhaler instructions) and storage/administration instructions.

Use & Limitation:

Health/emergency information is used only for safety planning, emergency response, lawful compliance, and internal operational readiness—no marketing or unrelated use. Vinci is not a healthcare provider and Services are not subject to HIPAA; however, Vinci applies reasonable administrative, technical, and physical safeguards proportionate to the sensitivity of the data.

Submission is mandatory prior to participation; see Terms and Conditions for timing.

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Use of Personal Data​

We use Personal Data to perform the Vinci Services for which such data was collected. For example, if you sign up for an email newsletter, we will send the email newsletter to the address you provide us. We may use Personal Data for several purposes including the following:

  • To create and maintain your account.

  • For administration purposes. We may contact you for reasons related to the Vinci Service you have registered (e.g., password reminders, service notifications, etc.).

  • To contact you about a submission you have made to the Sites, including to respond to comments about any content you have posted.

  • To issue invoices, administer accounts, collect, and process payments.

  • To send you e-mails, e-newsletters, personalized offers, surveys via direct messaging, or other communications about our products and services.

  • To send you information about our products and services and other information and materials that may be of interest to you if you opt-in or otherwise request such information​

  • ​To support student safety planning, emergency response, and accommodation of disclosed allergies or medical restrictions (health/emergency data are used only for safety, compliance, and operational readiness purposes)

On rare occasions, we may be required to disclose specific information upon governmental request,

In response to a court order, when required by law, to enforce our website policies, or to protect our or others’ rights, property, or safety. We may also share information with companies assisting in fraud protection or investigation. We do not provide information to these agencies or companies for marketing or commercial purposes.​

If we undertake a business transition, such as a merger, acquisition by another company, or sale of all or a portion of our assets, all Personal Data will likely be among the assets transferred. You will be notified via email of any such change in ownership or control of Personal Data.

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Personal Data and Third-Parties​

Information about our customers is an important part of our business, and we use it responsibly. We do not share, sell, rent, or otherwise disclose Personal Data to third parties for promotional purposes. We employ or partner with other companies and individuals to perform functions on our behalf. Examples include processing credit card payments, shipping, web analytics, surveys, and providing marketing assistance. These agents/service providers have access to personal information needed to perform their functions but may not use it for other purposes. We may sell non-personally identifiable information about our users generally. We also release personal information when we believe release is appropriate to comply with the law or protect the safety of Vinci and our members.

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Links to Other Sites​

The Site contains links to other sites that we do not own or control. We are not responsible for the privacy practices of such other sites. We encourage you to be aware when you leave our site and to read the privacy statements of each site that collects personally identifiable information. This privacy policy applies only to information collected by the Site.

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Security​

We use industry-standard methods to protect your personal information from unauthorized access. Among other techniques, we store such information on a computer behind our "firewall" in a secure location, and we restrict the number of employees internally who can access such data.​

We do not encrypt data in our database, but we do encode data in many cases. Databases are secured via strict firewalling and are only accessible by trusted internal systems. We internally use SSL exclusively wherever possible, either via SSH or HTTPS, so all data transmission is encrypted. Regardless of these efforts, no data transmission over the Internet or computer storage can be guaranteed to be 100% secure.​

We do not store your credit card information. All credit card information you supply online is transmitted via Secure Socket Layer (SSL) technology our PCI-Compliant provider.​​

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Change to the Privacy Policy​

We reserve the right to modify this privacy policy at any time, and at our sole discretion. We will provide prominent notice to users by posting an updated privacy policy on our support page. Please review this site to be informed of any material changes to the privacy policy. The "Last Updated" date at the bottom of this page will be updated after changes occur to the privacy policy.​

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Media Release​

This section governs all image, audio, and video capture and replaces any duplicative descriptions in other Vinci documents. By enrolling, you may be offered an opt‑in (or opt‑out where allowed) to Vinci’s media use. Unless and until you decline (or revoke) consent as described below, Vinci may capture, edit, reproduce, display, distribute, publicly perform, and otherwise use still photographs, motion pictures, short‑form video, live or recorded instructional segments, project build images, competition images, and related media featuring the student and/or family members present at Vinci Activities.

Permitted use includes (non‑exhaustive):

  1. Vinci owned or controlled websites and landing pages.

  2. Physical displays (bulletin boards, in‑facility monitors, event signage).

  3. Digital and print brochures, flyers, newsletters, email updates.

  4. Competition submissions, award or grant applications, and internal training.

  5. Social media and community presence (channels listed below).

Current Official Social Media / Publishing Channels (subject to change):

Vinci will not intentionally associate a minor student’s full name with an image or video in publicly distributed marketing materials without additional, specific parental/guardian consent or as required for competition entry rules.​

Opt‑Out / Revocation Procedure:

To decline or later revoke consent, send a written request (email) to info@vincisteam.com with: (a) student full name; (b) parent/guardian name; (c) a clear statement of revocation or limitation; and (d) optional description of any specific media to remove (URL or date). Vinci will use reasonable efforts prospectively to cease new publication of Covered Media featuring the student. Previously printed materials or already distributed third‑party content may be impracticable to retract—revocation applies on a go‑forward basis.​

Removal Requests:

For hosted online images or videos under Vinci’s direct control, reasonable efforts will be made to remove or obscure the student within 30 days of a validated revocation request, subject to (i) archival backups (not publicly accessible), (ii) required legal/competition record retention, and (iii) technical feasibility. Competition submissions or materials already incorporated into compiled media may not be individually editable.​

No Compensation / Ownership:

You acknowledge no compensation (royalty, fee, or other) is due for permitted uses. Vinci (or its licensors) owns or controls all compilation, collective, derivative, and edited works it creates. This does not transfer underlying personal publicity rights beyond the scope of the consent granted herein.​

Safety & Appropriate Use:

Vinci will not knowingly publish media reasonably likely to compromise student safety (e.g., displaying easily readable personal addresses, unique identifying documents, or secure access credentials). Media is used to promote educational engagement, student achievements, and program quality.​

If you do not agree to these media terms, or wish to limit them, you must follow the opt‑out process above before participation in media‑captured Activities.

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Notice to Parents: Children Under Age 13​

We require students under the age of 13 have their accounts created by a parent, legal guardian, or educator. As account holders, your email address will be stored on the server for password recovery and login purposes. In accordance with the privacy policy above, we do not sell or lease Personal Data to third parties.​

If you are an Educator and you register an account for a student who is under the age of 13 (a "Child"), you represent and warrant that you or the educational organization you work for has proper permission to register the Child for educational services, such as our Site, that collects some of the Child's personal information for the use and benefit of the school and for no other commercial purpose. In addition, you agree to be bound by our Terms on behalf of the educational organization you work for.​

Note that users cannot interact with each other in real-time. All user interactions are limited to publicly viewable projects on our showcase, as well as their user ids which may appear next to submissions.​

If we learns that our Site has inadvertently collected Personal Data from children under the age of 13 without prior parental consent, we will take appropriate steps to delete this information. If you are a parent or legal guardian you can ask us to deactivate your child’s account, delete any hashed email address or inadvertently collect Personal Data, and request that we no longer allow your child to submit their information to our Site. To make such a request, please email info@vincisteam.com. Before processing your request, we may verify your identity and your relationship with the child.

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Web Hosting Service Provider - wix.com

All user-provided data (personal information, payment info, tracking info) is collected and managed by our website host vendor wix.com. wix.com is using strong, high-security, over-industry-standard technologies to ensure user information in a safe and efficient transmission and storage environment. ​

wix.com only provides the web hosting service to Vinci. Vinci is not associated or related to wix.com other than using wix.com's web hosting services. Vinci is not sharing customers' information with wix.com, and wix.com has no right to copy and use the data collected by Vinci.  ​

About wix.com's Policies, please refer to the content below:

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